Quick Start Guide

Welcome to the Quick Start Guide. Not interested in all the fancy customization and just want a system that works, fast? This is the perfect guide for you.

Last Updated: 09/04/2025 (DD/MM/YY)

📌 Before You Start

Before diving in, make sure the following points are checked to ensure everything runs smoothly:

The bot has permission to send messages and view the channel where you want the embed to appear.
You didn’t remove any required permissions when adding the bot to your server, missing permissions may cause certain features to fail.
The system only supports up to 10 roles per embed.
You must run the commands inside the server where the Directory System should be used, DMs won’t work.
If you delete the embed manually, you’ll need to set it up again using the command.
If you want to update the embeds title or description, you’ll need to set it up again using the command.

Once everything is set, you’re ready to jump into the setup!

📋 Quick Start

Follow the steps below to get started quickly with the Directory System. This guide keeps things simple, if you're looking for a detailed breakdown of every option and command, head over to the full documentation section.

Create a Channel

If you didn’t do it already, create a channel for your directory embed to be sent to, make sure the bot has permissions to view and send messages to that channel.

Create the Embed

In order to create the embed, run /setup directory. You’ll find several options in the command. For a good structure of your embed, we suggest you do the following:

Status
- Set the status to "Activate", so the embed actually updates.
Channel
- Select the channel where you want the embed to be sent.
Member Display Limit
- This option lets you define how many members should be shown for each role. Choose a number between 1 and 10, we suggest 10.
Include All Roles
- Set to True if you want members listed in all roles. Set to False if you want members only listed under their highest priority role. We recommend False.
Embed Title
- Enter a title for the embed. We suggest "Directory".
Embed Description
- Add a short description. Something like "View all our staff members in this embed, down below." works great.
Embed Thumbnail
- Choose from 3 options:
  - None – no thumbnail will be shown.
  - %server-icon% – uses the server icon (if there's no icon, the Rova icon will be used).
  - Custom – paste a link to a Discord image to use as your own thumbnail.

Add Roles to the Embed

To add roles to the embed, run /directory add-role. You’ll see several options in the command. Since every server is different, we can’t give specific suggestions here, customize it based on your needs.

Once you’ve selected a role, choose an emoji. This can be a standard Discord emoji or a custom one. For the description, enter a short summary of the role. Then set the priority, which determines how high the role appears in the embed. You can choose a number between 1 and 255. The higher the number, the higher the role will be listed.

Update Embed

Once everything is set up, press the "Update Embed" button on the directory embed you created earlier. This will apply all your changes and refresh the embed.

You can always update the embed manually by clicking the button. If possible, the embed will also be automatically updated by us every midnight, CET.

Keep in mind: You can’t edit the overall design or layout of the embed. You can only customize each role’s emoji and description, as well as the embed’s title and description.

✉ Other

If you need a detailed explanation of all available options, head over to the other subpages for a full breakdown.

Want to know how to delete, list, or edit a role? We’ve got dedicated pages for that too, everything you need is just a click away.

🛡 Support

Still not sure how to use the system or have other questions?

You can also use those options if you’ve found a bug or received an error code, our team is here to help.

PreviousDirectory System

Last updated 10 days ago

📌 Before You Start

Before diving in, make sure the following points are checked to ensure everything runs smoothly:

The bot has permission to send messages and view the channel where you want the embed to appear.

You didn’t remove any required permissions when adding the bot to your server, missing permissions may cause certain features to fail.

The system only supports up to 10 roles per embed.

You must run the commands inside the server where the Directory System should be used, DMs won’t work.

If you delete the embed manually, you’ll need to set it up again using the command.

If you want to update the embeds title or description, you’ll need to set it up again using the command.

Once everything is set, you’re ready to jump into the setup!

📋 Quick Start

Create a Channel

If you didn’t do it already, create a channel for your directory embed to be sent to, make sure the bot has permissions to view and send messages to that channel.

Create the Embed

In order to create the embed, run /setup directory. You’ll find several options in the command. For a good structure of your embed, we suggest you do the following:

Status
- Set the status to "Activate", so the embed actually updates.
Channel
- Select the channel where you want the embed to be sent.
Member Display Limit
- This option lets you define how many members should be shown for each role. Choose a number between 1 and 10, we suggest 10.
Include All Roles
- Set to True if you want members listed in all roles. Set to False if you want members only listed under their highest priority role. We recommend False.
Embed Title
- Enter a title for the embed. We suggest "Directory".
Embed Description
- Add a short description. Something like "View all our staff members in this embed, down below." works great.
Embed Thumbnail
- Choose from 3 options:
  - None – no thumbnail will be shown.
  - %server-icon% – uses the server icon (if there's no icon, the Rova icon will be used).
  - Custom – paste a link to a Discord image to use as your own thumbnail.

Add Roles to the Embed

Update Embed

Once everything is set up, press the "Update Embed" button on the directory embed you created earlier. This will apply all your changes and refresh the embed.

You can always update the embed manually by clicking the button. If possible, the embed will also be automatically updated by us every midnight, CET.

Keep in mind: You can’t edit the overall design or layout of the embed. You can only customize each role’s emoji and description, as well as the embed’s title and description.